Every team lead wants their team to give it their best shot all the time. Unfortunately, that is not always the case. This might be due to lack of communication, poor team collaboration, distractions, lack of accountability or any other reason. Irrespective of what the reason might be, your goal is to provide them an environment where they can work cohesively and be more productive. That is where Team task management software can help you. Here are six task management hacks to boost your team productivity to new heights.
1. Identify the Down Time
No one can be productive throughout the day. There are always down times and peak times. You need to identify that and work around it. It holds true for a team. If you close analyze your team productivity graph, you will surely see many ups and downs. Tell your team members to take full advantage of their peak times and complete a major chunk of day’s task during that time so they have fewer less important task left for down time.
2. Keep Distractions at Bay
“You can always find a distraction, if you are looking for one.”—Tom Kite
Whether it is useless meetings, social media, gossips or annoying co-workers, they are productivity killers for your team. These distractions can put a huge dent on your team productivity and as a manager; it is your responsibility to provide your team with a distraction free environment so they can maintain focus. Once they achieve success in maintaining laser focus, your team productivity will automatically go up.
3. Prioritize, Prioritize, Prioritize
“The key is not to prioritize what is on your schedule, but to schedule your priorities.”—Stephen Covey
With so many tasks to take care of on a daily basis, it can be a daunting challenge to complete all the tasks. The best way to approach this is to prioritize tasks. Once you do that, you will start to feel right at home when managing tasks. It prevents mess and reduces the risk of project failure as you strive for completing the most important tasks first. This will have a positive impact on your team as your team members are not subject to employee burnout due to bombardment of tasks. Complete dependant tasks first as it might create problems in the future and stop you from making progress. Set criteria that you will prioritize task with and stick to it.
4. Beat Procrastination
“My Advice is to never do tomorrow what you can do today. Procrastination is the thief of time.”—Charles Dickens
Procrastination can have a negative impact on overall team’s productivity therefore; you need to uproot it before it becomes a major nuisance. Good news is that it is not that hard to get rid of it. David Allen, author of bestseller, “Getting Things Done-The Art of stress free productivity” proposed a two-minute rule for the solution of this problem. According to the two-minute rule, “Any task takes two minutes or less to complete, you should do it immediately instead of postponing it for some other time.”
5. Change Your Habits
In his famous book, “The Power of Habit”, Charles Duhigg proposed habit loops, which consist of three main components.
Cue is a trigger that leads to the routine while routine is the actual action performed. Reward is the outcome you get after performing the action. The unfortunate part here is that you have no control over cues but the good news is that you can change the routine associated with the cues (triggers).
Push yourself to overcome bad habits and once you manage to do that successfully, reward yourself. This creates a sense of achievement, which is important to keep yourself motivated. Replacing the bad habits such as wasting time with good ones such as using the same time for productive work, you can make a big difference to your team productivity especially if most of your team members swap their bad habits with good ones.
6. Use Task Management Software
As mentioned in the beginning of the article, task management software for your team is all you need to streamline your operations and enhance your team productivity. You can communicate, collaborate and track progress all from a single dashboard. Maximize resource utilization and boost your team productivity without subjecting your employees to employee burnout. You can also get some useful insights that will help you to improve your team performance in the future. Control everything from tasks to projects and even multiple projects with ease and complete all of them before the deadline and inside the budget.
Do you know about any other task management hack that can skyrocket your team productivity, feel free to share it with us in comments section below.